===== FPSAC 2022 organizational page =====

This is a page for organizers to keep track of details and ongoing discussions.

===== Conference dates ====
    * The conference will be held July 25-29, 2022. (Changed from the earlier suggestion of July 11-15 - see 10/3/19 email from Gladis.)

===== Accommodations and lecture hall reservations =====
    * We have secured a reservation with Conference Housing Services of 200 dorm beds for July 24-30, 2022 (an email from Teri Parker dated September 17, 2019 confirmed earlier dates of July 11-15, 2022. Gladis later contacted Conference Housing and confirmed changing the dates to July 24-30). The reservation will be held until January 2022, at which time we will need to sign a contract and commit funds to secure the reservation.
    * We have secured a reservation of a conference hall with the UC Davis Conference Center for July 25-29, 2022.

===== Committees =====
    * **Organizing committee:** 
        * people currently involved are Anne Schilling, Eugene Gorsky, Erik Carlsson, Fu Liu, Monica Vazirani, Dan Romik, Jesus De Loera.
        * We probably need to decide on a chair for the organizing committee at some point.
    * **Program committee chairs:**
        * Thomas Lam, Hugh Thomas, Josephine Yu agreed to serve.

===== Organizational meetings =====
  * First organizational meeting: held on 9/26/19. 
    * In attendance were: Anne, Dan, Erik, Fu, Monika, Eugene.
    * We discussed dates, dorm and lecture room reservations, the program committee chairs, drawing up a budget, and possible sources for funding.
    * Action items: Anne will draw up a rough budget. We will review it and start working on preparing a request for funds to send to the Dean. Dan said he will help with this.

===== Budget =====

A proposed rough budget prepared by Anne. 
  * **Expenses**
    * Lecture hall:     $\$3820 = 5\times \$764$ (5 days for 9 hours)
    * Poster session:   $\$312 = 4 \times \$78$  (two sessions for 2 hours each)
    * Invited speakers: $\$18000 = 9\times \$2000$ (9 speakers)
    * Coffee breaks:    $\$11250$ (\$10 per person per day for 250 participants for 4.5 days)
    * Reception:        \$3000
    * Business dinner:  \$1000
    * Student prize:    \$500
    * Swag, conference poster etc: perhaps we can get a sponsor?
  * **Income**
    * Registration fee from students: \$10,000 (\$100 for 100 students)
    * Registration fee from non-students \$30,000 (\$200 for 150 non-students)