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This is a place for organizers to keep track of details and ongoing discussions.

• Tentatively fixed for July 11-15, 2022, but we're trying to move the dorm and conference hall reservations to a different week (first week of August?) to avoid a conflict with the ICM. Eugene is working with Gladis on that, will report progress.

• We have secured a reservation with Conference Housing Services of 200 dorm beds for July 11-15, 2022 (email from Teri Parker dated September 17, 2019). The reservation will be held until January 2022, at which time we will need to sign a contract and commit funds to secure the reservation.
• We have secured a reservation of a conference hall with the UC Davis Conference Center for the same week. ADD DETAILS
• Eugene is working with Gladis to look into changing the dates to avoid a conflict with ICM 2022.

• Organizing committee:
  • people currently involved are Anne Schilling, Eugene Gorsky, Erik Carlsson, Fu Liu, Monica Vazirani, Dan Romik, Jesus De Loera.
  • We probably need to decide on a chair for the organizing committee at some point.
• Program committee chairs:
  • Thomas Lam, Hugh Thomas, Josephine Yu agreed to serve.

• First organizational meeting: held on 9/26/19.
  • In attendance were: Anne, Dan, Erik, Fu, Monika, Eugene.
  • We discussed dates, dorm and lecture room reservations, the program committee chairs, drawing up a budget, and possible sources for funding.
  • Action items: Anne will draw up a rough budget. We will review it and start working on preparing a request for funds to send to the Dean. Dan said he will help with this.

A proposed rough budget prepared by Anne.

• Expenses
  • Lecture hall: $\$3820 = 5\times \$764$ (5 days for 9 hours)
  • Poster session: $\$312 = 4 \times \$78$ (two sessions for 2 hours each)
  • Invited speakers: $\$18000 = 9\times \$2000$ (9 speakers)
  • Coffee breaks: $\$11250$ (\$10 per person per day for 250 participants for 4.5 days)
  • Reception: \$3000
  • Business dinner: \$1000
  • Student prize: \$500
  • Swag, conference poster etc: perhaps we can get a sponsor?
• Income
  • Registration fee from students: \$10,000 (\$100 for 100 students)
  • Registration fee from non-students \$30,000 (\$200 for 150 non-students)